Office Administrator IV

Posting Identification Number 43160

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general supervision of the Mailroom Processing Unit Coordinator, serves as working supervisor to Inserting staff at the Industrial Complex.   

Essential Functions

• Monitors inserting, presorting and bar coding of all outgoing mail. 
• Serves as a working supervisor. 
• Supervises staff responsible for the mailing of special and priority mailings.  
• Maintains detailed accounts of mail volume. 
• Maintains inventory of mailroom supplies.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and two (2) years of office experience; OR completion of high school and four (4) years of Office Assistant experience; OR four (4) years independent business experience.

Preferred Qualifications

• Two (2) years of professional experience working in mailroom operations and policies.
• Two (2) years of professional experience coordinating with USPS staff and ensuring postal regulations are met.
• Two (2) years of professional experience operating an automated intelligent mail inserting equipment.
• Two (2) years of professional supervisory experience in assigning work, training staff, preparing, and signing annual performance evaluations and approving time off requests.
• Two (2) years of professional experience working in elementary mathematics.
• Two (2) years of professional experience working with personal computers and utilizing the Microsoft Office suite.