Sports and Recreation Coordinator

Assists Parks Superintendent with day-to-day operations of the Parks & Recreation Department sports leagues, including participant registration, scheduling games, tournaments, support staff, and ordering/tracking concession supplies.  Assists with the research and creation of new programs.  Coordinates special recreational programs and sport camps to supplement leagues. Assists with the day-to-day operations of the Sports Parks, Parks, Pool, and Splash Pad.  Attends meetings and prepares reports.

Assists with day-to-day operations for Sports Park, Sports Leagues, Recreational Sports.

·         Create registration forms and distributes/promotes on city website, social media outlets, press releases and direct mail.

·         Maintain accurate records of participant information and ensure that proper paperwork is on file and fees are submitted by appropriate deadlines.

·         Assign teams, coaches, and solicit sponsors.

·         Research and implement new league and tournament programs upon approval of the Director.

Manage operations of team, games and leagues.

• Order uniforms and equipment; distribute to teams, and ensure all equipment is returned in good condition.
• Inventory sport equipment to ensure adequate numbers are available for teams and assess need to repair or replace.
• Maintain knowledge of current rules and communicate with ASA and IHSA officials to ensure adherence to said rules.
• Provide training to employees as needed to ensure all employees have knowledge of current sports league rules, City and Department policies.
• Receive complaints and protests from coaches, parents, and spectators and ensure proper solutions are made.
• Assist with research and creation of new programs.

Supervise games, leagues, fields, and gyms schedules

·         Schedule games for all leagues, including all youth and adult softball, basketball, volleyball, and tennis leagues and lessons.

·         Regularly conducts on-site reviews of league games, tournaments, and programs to ensure events are running properly.

·         Coordinate with outside organizations requesting field rentals.

·         Handle all rain outs and cancellations and relay information to staff, teams, and coaches.

·         Schedule special programs, including Challenger Baseball and sport camps.

·         Coordinate with grounds keeping staff to ensure that playing fields are properly maintained.

Manage the day-to-day operations of the Outdoor Pool and Splash Pad

·         Oversees the onsite supervisor for lifeguards, shuttle driver and concessions staff.

• Monitors the pool, equipment, outside patio, locker rooms, concession stand, patrons, and staff in order to maintain a safe environment.
• Assists in the opening and/or closing responsibilities of the pool as needed with each shift including cleaning and setup/teardown of facilities.

·         Performs cash balancing of the reception cash drawer and the concessions cash drawer when needed.

• Fills out and submits all necessary reporting paperwork for each shift, including attendance records, accident reports, chlorine readings, and maintenance schedules.
• Assists lifeguards with responding to incidents involving patrons and employees.
• Attends CPO certification class and maintains compliance.

Manage concession stand operations.

·         Ensure a clean and safe environment and maintain required food safety certifications through the Madison County Health Department.

·         Schedule concession worker shifts.

·         Train employees on safe food preparation, cleaning procedures, and the operation of cash register and sales deposits.

·          Monitor supplies and place orders to ensure proper inventories.

·         Attends the Food Handler Manager class and BASSET training and maintains compliance.

Hire employees and manage schedules.

• Interviews and make recommendations on qualified applicants.
• Ensure that all support staff are in place for each event. 
• Training needs for employees.

Assumes other responsibilities as apparent or assigned.

• High School Diploma or GED required; Preferred Bachelor’s degree in Sports Management or Recreational field
• Preferred 2 years of experience or training in the field of recreational league/sports programming.
• Must possess a valid driver’s license.

• Must be able to work evenings and weekends when sports leagues and other events are scheduled; expected to be on-call to respond to emergencies during recreational league games.  The schedule may change depending on the season.

• Demonstrated PC skills required; proficiency in Microsoft Word, Excel, PowerPoint, and Publisher, as well as Google platforms.

• Flawless attention to detail and excellent organizational skills

·         Ability to manage multiple actions/projects simultaneously

• Sound judgment and strong problem-solving skills
• Demonstrated commitment to customer service and exceptional follow-through; ability to interact effectively with the public and other City employees in person or via telephone.
• Ability to communicate at all levels, internally and externally
• Good use of the English language – speaking, reading comprehension, spelling, grammar, and punctuation
• Ability to prioritize and work independently
• Ability to use the Internet as a research tool
• Ability to operate required office equipment
• Ability to walk, stand, or sit for an hour or more at a time

• Must have the ability to work in extreme summer weather conditions.

• Ability to lift or carry objects weighing up to 50 pounds.