Cost Allocation Administrator - # 45051
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https://illinois.jobs2web.com/job-invite/45051/
Agency: Department of Human Services
Location: Springfield, Illinois, 62762
Job Requisition ID: 45051
Opening Date: 04/01/2025
Closing Date: 04/14/2025
Posting ID: 45051
Salary: Anticipated Salary: $10,000 - $12,000 per month ($120,000 - $144,000 per year)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: None
***MUST APPLY ONLINE - A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Posting Identification Number 45051
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Serves as Cost Allocation Administrator, Bureau of Revenue Management and Federal Reporting. Under administration direction, directs the review and maintenance of the Departments agency-wide federal grant accounting system to ensure that Federal Funds received and expended by the Department are following all Federal Grant rules and regulations including: the Cash Management Improvement Act (CMIA), Federal Single Audit Act and Circular A87.
Essential Functions
- Serves as Cost Allocation Administrator, Bureau of Revenue Management and Federal Reporting.
- Directs the development, revision, and implementation of the Public Assistance Cost Allocation Plan (PACAP) and the Indirect Cost Allocation Plan (DICAP) for the Department of Human Services.
- Supervises staff, assigns work; approves time off; provides guidance and training; recommends and imposes disciplinary action; effectively recommends grievance resolutions; completes and signs performance evaluations.
- Directs the review and maintenance of an agency -wide federal grant accounting system, through the development of quality assurance reviews of the Department’s complex grant accounting records of federal grant awards, included grant award requirements, reports to the issuing federal department, vendor contracts and reports of grant revenues and expenditures.
- Monitors the agency-wide federal financial reporting activities and those related to fiscal review of new grant applications to ensure they meet all requirements specified or mandated by the issuing agency and assist other department staff in development of policies and procedures to ensure that DHS meets all grant requirements throughout the term of the grants.
- Directs the establishment and maintenance of records for federal grant programs under the purview of the BRMFR to ensure compliance with applicable federal laws, regulations and grantor requirements including: the Cash Management Improvement Act (CMIA), Single Audit Act, Federal Code of Regulations (CFRs) as well as specific grant requirements issued by various state and federal agencies awarding funds to the Department of Human Services.
- Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to the completion of four (4) years college with courses in business fiscal or accounting.
- Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting experience in a public or private business organization.
Preferred Qualifications (in priority order)
- Three (3) years of professional experience working with state and federal grant statutes and rules relating to grant fiscal and administrative internal controls, related reporting, and corrective action plans to eliminate or mitigate risks to an acceptable level.
- Three (3) years of professional experience working with audit guidelines, standards, theory, principles, and procedures.
- Two (2) years of professional experience working with state and federal statutes, rules and regulations relating to state or non-state contracting and procurement.
- Two (2) years of professional experience working with 2 CFR 200.
- Two (2) years of professional experience working with state accounting systems.
- Two (2) years of professional experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, approving time off, and preparing and signing performance evaluations.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Fiscal Services
Bureau of Revenue Management and Federal Reporting
Cost Allocation
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Leadership & Management; Fiscal, Finance & Procurement; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com