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Office Automation Clerk

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys | Fairview Heights, IL

Posted Date 10/10/2024
Description For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to All U.S. Citizens and Nationals under: 25-ILS-12556882-DEIf selected for this position, you will provide general office clerical support to one or more professional, program, or technical staff members utilizing keyboarding skills and a knowledge of office automation hardware and software systems. Typical work assignments will include:
  • Provide a variety of written documents utilizing varied and advanced word processing software functions, working from edited copy, or electronic files.
  • Sort, calculate and retrieve data for standard reports.
  • Perform a variety of record keeping, reporting and informational duties with regard to the unit assigned.
  • Answer telephone and refer callers to staff members or take messages as appropriate.
  • Make recurring and special messenger trips as necessary.
  • Sort and arrange material for filling, and file material in alphabetical, numerical or chronological order.
Responsibilities will increase and assignments will become more complex as your training and experience progress.GS-4: In order to qualify for the GS-4 level of this position, you must meet ONE of the following qualification requirements: At least one (1) year of general experience; or two (2) years of education above the high school level; or a combination of both general experience and education as explained below.

General experience is defined as: progressively responsible clerical, office, automation, or other work that indicates the ability to perform the duties of an office automation clerk. Examples of general experience include: producing, storing, retrieving, and printing documents using word processing software; data entry; answering office telephones and referring calls to appropriate staff; sorting, filing and retrieving materials; operating a copying machine; collating and stapling materials.

Education: Two (2) years of education above the high school level. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in an accredited college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in an accredited business, secretarial, or technical school.

Combining Education and Experience: Successfully completed education above the high school level and general experience may be combined to meet the qualification requirements at the GS-04 grade level. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration - Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links:https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-AppointmentsAll academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.
Opportunity Type
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